Payouts
Payouts are how your contractors get paid for their work. AvviBill provides a simple, transparent flow that goes from timesheet approval to money in your contractor's account.
The Payout Flow: Approve Timesheet → Release Payout
Payouts in AvviBill follow a clear, two-step process to ensure accuracy and give you full control over payments.
Step 1: Approve the Timesheet
- Contractors submit their timesheets for each billing period.
- As an agency owner, you review the submitted hours and details on the Timesheets page.
- If everything looks good, click "Approve" to confirm the timesheet.
- Approved timesheets lock in the hours and calculate the payout amount based on the contractor's Payout Rate.
💡 Tip: You can review and approve timesheets individually, or use bulk actions to approve multiple timesheets at once.
Step 2: Release the Payout
Once a timesheet is approved, the payout becomes available for release.
- Navigate to the Payouts page from the sidebar.
- You'll see a list of all approved timesheets that are ready for payout.
- Review the payout details — contractor name, hours worked, and the amount to be paid (based on the Payout Rate).
- Click "Release Payout" to initiate the payment.
- The payout status will update to "Processing".
Payout Processing Time
Once a payout is released, AvviBill processes it promptly:
- Payouts are processed within 24 hours of being released.
- Once processing is complete, the status will update to "Paid".
- Contractors can view their payout history and status from their own dashboard.
⚡ Note: Processing times may vary slightly depending on the contractor's bank or payment provider, but the funds are initiated from AvviBill's side within 24 hours.
Payout Statuses
Each payout goes through the following statuses:
| Status | Description |
|---|---|
| Pending | Timesheet is approved but payout has not been released yet. |
| Processing | Payout has been released and is being processed. |
| Paid | Funds have been successfully sent to the contractor. |
Key Things to Remember
- Only approved timesheets can generate payouts — unapproved or draft timesheets won't appear in the Payouts queue.
- The payout amount is always based on the Payout Rate, not the Client Rate. The difference is your agency margin.
- You maintain full control — payouts are never released automatically. You decide when to pay.
- Contractors can track their payout status in real time from their own account.
Next Steps
- Invoicing — Generate client invoices from the same approved timesheets.
- Managing Contractors — Update payout rates and contract terms.